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SUBMIT A NOTICE OF MEETING

If you need to post a meeting, please send an email to notices@hopkintonma.gov and meeting room reservations requests may be made in person or sent to meetingrooms@hopkintonma.gov.


Please make sure to include the following information:

Name of Board Member Posting the Agenda

Email address of Board Member Posting the Agenda

Full Board/Committee Name

Meeting Date

Meeting Time

Meeting Location

Agenda: A typical Agenda includes itemization and time: 7:00 pm 

1. Call to Order 7:05 pm 

2. Acceptance of Minutes 7:10 pm 

3. (*) 7:25 pm 

4. (*) 

5. (*) 

6. Old Business 

7. New Business 8:00 pm 

8. Adjourn


NOTE: The officer calling the meeting is responsible for the posting requirements. Notices including agendas must be posted 48 hours in advance excluding Saturdays, Sundays, and legal holidays. Please keep in mind that the Town Clerk must receive the copy of meeting for posting prior to 3:00 pm on Mon, Tues, Wed, Thursday and by Noon on Friday at least 48 hours prior to any meeting. The 48 hour clock is confirmed with time and date stamp on the printed agenda in the Town Clerk’s office. 

Example: MEETING DATE MUST BE RECEIVED PRIOR TO 3:30PM MONDAY-THURSDAY AND NOON ON FRIDAY
  • Monday 5 pm Meeting - the Thursday before the meeting 
  • Tuesday 5 pm Meeting - the Friday before the meeting
  • Wednesday 5 pm Meeting - the Monday before the meeting
  • Thursday 5 pm Meeting - the Tuesday before the meeting
  • Friday 5 pm, Saturday, Sunday Meeting - the Wednesday before the meeting
Remember!! Saturday, Sunday and Legal Holidays are not counted in the 48 hours advance.


*Per changes to the Open Meeting Law effective 7/1/10, “A listing of topics that the chair reasonably anticipates will be discussed at the meeting” are to be listed on the agenda.